Dedicated Restricted Ledger
Every grant receives its own real ledger account instead of being represented by a tag.
GRANTS
Restricted funding, modeled like restricted funding.
SecureCare gives each grant its own restricted ledger account, budget, drawdown history, expenditure sources, reporting milestones, amendments, and closeout — including honest support for both advance-payment and cost-reimbursement grants.
Advance or Reimbursement
Positive advance balances and negative cost-reimbursement receivables are both valid states.
Budget Integrity
Approved budget lines must reconcile to the award and amendments preserve the original amounts.
Source-Linked Expenditures
Personnel, volunteer match, ledger transactions, and manual support can trace back to their source records.
Funder-Ready Reporting
Reporting milestones preserve submitted financial snapshots and authoritative PDFs.
HOW IT WORKS
Set Up the Award to Extend or Close.
When the organization spends before the funder reimburses it, the restricted grant balance can go negative. SecureCare treats that negative balance as the receivable owed by the funder rather than as an accounting error.
Set Up the Award
Create the grant, funder, performance dates, type, and restricted account.
Build the Budget
Allocate the award across approved budget categories.
Record Drawdowns & Spend
Post funder receipts and link expenditures to their real source records.
Report to the Funder
Move reports through Upcoming, In Progress, Submitted, Accepted, or Rejected.
Extend or Close
Record no-cost extensions, reporting phase, and final closeout without rewriting history.
A CLOSER LOOK
Cost-reimbursement grants are allowed to look like cost-reimbursement grants.
When the organization spends before the funder reimburses it, the restricted grant balance can go negative. SecureCare treats that negative balance as the receivable owed by the funder rather than as an accounting error.
Each grant has its own GrantRestricted ledger account.
Budget lines preserve original and amended amounts with required amendment notes.
Drawdowns cannot exceed the awarded amount.
Expenditures can link to ledger transactions, approved staff time, approved volunteer time, or supported manual records.
Submitted reports freeze the financial summary and generate an authoritative PDF.
No-cost extensions require a reason or funder approval reference and preserve the audit trail.
KEY CAPABILITIES
Grants built around the real workflow.
Restricted Account
Keep grant funds separate from operating revenue, donations, and other grants.
Grant Types
Model advance-payment and cost-reimbursement awards correctly.
Budget Lines
Manage Personnel, Fringe, Supplies, Travel, Contractual, Indirect, Equipment, and Other.
Budget Amendments
Preserve original approved amounts and amendment history.
Drawdowns
Record receipts from the funder as double-entry transactions.
Source-Linked Expenditures
Trace spend back to the record that supports it.
Matching Contributions
Track cash, in-kind, and third-party match without inventing ledger movement where none occurred.
Reporting Milestones
Track funder reports through their lifecycle and retain submitted PDFs.
No-Cost Extensions
Extend performance dates without changing the award.
Funders
Maintain reusable organization-level funder records.
Grant Status
Move through Pending, Active, Reporting, and Closed states.
Connected Accounting
Keep grant activity on the same double-entry foundation as the rest of SecureCare.
CONNECTED ACROSS SECURECARE
Part of one connected platform.
From award to audit, keep restricted funds traceable to the work they actually supported.
PEOPLE. PURPOSE. POSSIBILITIES.
From award to audit, keep restricted funds traceable to the work they actually supported.
